The Complete Guide to Ratify Your Club with SAMRU

The end is near! The end of summer, that is. 

While it hurts to see it go, an exciting time of the year is approaching, with a new batch of classes, projects, and friendships. But whether you’re starting your first semester or taking your final handful of core classes before you graduate, have you felt like something is missing?

That something might be the sweet camaraderie of a club! No matter what year of study you’re in, clubs are one of the best ways to make the most of your campus experience!

There are dozens of SAMRU clubs teeming throughout the corridors of MRU. Do you want to establish some fellowship within your program, or are you looking to locate a group that’s into chess as much as you? Look no further than our Clubs Directory.

But what if there isn’t a club that piques your interest? That’s nothing you and a couple of friends can’t fix! So, whether there’s a club niche you’ve spotted on campus or your peers are primed and ready to make the club of your dreams happen, here’s your guide to ensure you and your group are ready to ratify.

Treading over the basics

Creating a SAMRU club is perhaps the best option to locate your people on campus – with the Clubs Expo serving as a prime facilitator for exposure and recruitment. However, you must officially ratify your club for your group to attend.

Ratification is a relatively short but concise process, requiring you to:

  1. Gather Your Team: You need at least three (and no more than four) Signing Authorities and 10 members to start.
  2. Complete the Paperwork:
    • Fill out the signing authority agreement.
    • Draft and submit your club’s constitution.
  3. Submit and Obtain Training Information:
    • Send in your ratification form and documents.
    • Have all Signing Authorities complete the online club training (Our Clubs Coordinator will contact the SAs about training once your forms are submitted).
  4. Receive Funding:
    • Once you ratify, your club will receive $300 in seed funding. Re-ratified clubs get an additional $150 each year.

Additionally, a club can’t overlap too closely with another that’s established and active on campus. While we understand there are crucial differences between different Warhammer franchises, they’d have to fall under an umbrella collective.

Unsure of the conduct you and your members have to follow? Check the Club Hub website for anything and everything you’ll ever need to ratify or re-ratify your club.

What constitutes the constitution?

Hold up! Before you submit your ratification forms, you’ll also need to account for your club’s constitution. While a constitution usually implies weeks of grueling work, this particular process is unanimously considered much less painful than writing a federal one. 

To help you along the process, we’ve even got you covered with a template. You’re only a couple dozen fill-in-the-blank answers away from becoming an official SAMRU club. With your members either in a room or Zoom call, you can complete the constitution in less than 10 minutes!

Garner a following

If you have yet to ratify your club, it can be difficult to get the word out to would-be members.

Unsure of how to spread the word about your club-to-be? You can seek out new members in the SAMRU Official Discord, where we’ve dedicated a channel to helping students locate others with similar passions. 

You can link your social media profiles and Discord servers to the Clubs Directory while you’re ratifying your club! Be sure to check your DMs routinely for messages from future friends.

You’re looking ready to ratify 🤙

Looking over this list, does your future club look less like a twinkle in your eye and more like a bunch of completed checkmarks? You might just be ready to ratify!

Once you’ve prepared all your forms, you can submit them on the SAMRU Club Hub page, and our Clubs Coordinator will get in touch within a couple of business days. We can’t wait to see you and your peers together on campus this semester! 🥳

Clubs Expo

Ratify your club to participate in the Clubs Expo! Held each semester.

Now that you’re ratified, you’re all ready to market your club to the campus world at the Clubs Expo. This is the perfect opportunity to reach students who were unaware of your club, and grow your collective! Plus, the top display wins a huge prize!  

Join us for the SAMRU Fall Semester Clubs Expo on MRU’s Main Street! It’s the perfect opportunity to mingle with fellow students and connect with others who share your interests. Be sure to join SAMRU’s newsletter to stay updated on all the latest happenings. And if you spot a niche that’s missing, you’ll know just how to fill it! 😉

If you have any club-related questions or would like more information on signing up for this semester’s Clubs Expo, you can always check out the FAQ page on our brand-new Club Hub website! 

For general inquiries, you can always send us a message at info@samru.ca.